Program Manager

Overview

Organization: AI Safety Connect

Reports To: Leah Fayal, Director of Program & Operations

Location: Remote, based in UTC+0 to UTC+4

Contract Type: Full-time position, beginning as a six-month fixed-term contract with the intention to convert to a permanent role

Compensation: $85,000–$110,000 annualized (geo-adjusted), prorated for the contract period

Travel: Required — international travel to flagship events and workshops (approximately 3–5 trips)

Start Date: As soon as possible

Apply

Blurred gradient background transitioning from dark blue on the left to bright orange on the right.

About AI Safety Connect

AI Safety Connect (AISC) is a Track 1.5/2.0 diplomatic convening organization focused on international coordination on frontier AI safety. We convene governments, frontier AI laboratories, academia, and civil society — building the multilateral dialogue infrastructure required to manage the risks and opportunities of advanced AI.

Our work spans flagship convenings at major diplomatic moments (UN General Assembly High-Level Week, Geneva, Davos, APEC), targeted workshops with strategic partners, and the sustained engagement between events where coordination actually develops. AISC is fiscally sponsored by BERI and operates as a globally distributed team across UTC+0 to UTC+4.

The Opportunity

AISC is entering an ambitious 2026-2027 program cycle that includes the UN General Assembly 81st Session in New York, a series of smaller workshops with strategic partners, and ongoing diplomatic engagement across regions.

As Program Manager, you will be responsible for translating ideas and strategic direction from the Co-Directors into delivered programs — owning the end-to-end execution of workshops, coordinating with the team and external partners on flagship events, and building the project infrastructure that allows AISC to operate at the pace its mandate demands.

This role is structured as a six-month fixed-term contract with the explicit intention of converting to a permanent, full-time position. We have framed it this way to give both you and us a clear window to confirm fit, alongside the practical realities of funding cycles. Strong performance during the contract is the path to permanent conversion, and the compensation band remains the same upon conversion.

This is a delivery and execution role. Strategic direction comes from the Co-Directors, Nicolas Miailhe and Cyrus Hodes, and from the Director of Program & Operations. Your job is to take their direction — often early-stage, fast-moving, and evolving — and turn it into clear plans, coordinated teams, and well-executed programs.

What you will own

※ Project Initiation (40%)

You will translate strategic direction from the Co-Directors and the Director of Operations into actionable program plans. This includes:

Scoping new events, workshops, and convenings from initial concept through to a clear project plan, including objectives, audience, format, partners, and success criteria.
Building project timelines, identifying critical path dependencies, and surfacing risks and resource gaps early.
Identifying and onboarding the right delivery team for each project , including internal staff allocation and external contractors (event production partners, designers, photographers, videographers, local logistics support), for flagship programs you will coordinate with the Director of Program & Operations.
Establishing budgets in collaboration with the Director of Program & Operations and tracking spend against plan throughout the project lifecycle.
Setting up the project management infrastructure for each project — task lists, partner trackers, communication cadences, and documentation — so that work is visible and accountable across a distributed team.
Initiating knowledge partner outreach and coordination, working alongside the Co-Directors and other team members on stakeholder engagement.

※ Small Workshop Delivery (30%)

You will lead end-to-end execution of small workshops and convenings (typically 30–75 participants) held between flagship events. This includes:

Owning the full delivery cycle: venue and vendor selection, partner coordination, agenda logistics, registration management, attendee communications, materials production, on-site execution, and post-event wrap.
Coordinating with co-hosting partners and local delivery teams, including international partners in regions where AISC is convening.
Managing contractor relationships across event production, design, and logistics, with clear scopes of work and accountability.
Travelling internationally to deliver these workshops on the ground.
Producing post-event documentation and reporting that supports funder accountability and informs future programs.

※ Large Event Delivery (30%)

You will support delivery of AISC's flagship events — UN General Assembly High-Level Week being the most prominent in this contract period — working under the Director of Program & Operations and alongside our external production partner. This includes:

• Owning specific workstreams within the larger event, with clear deliverables and timelines.

Coordinating contractors and external production partners, ensuring scopes of work are met and dependencies are managed.
Managing attendee logistics, registration, and on-site coordination at scale.
Travelling to the event location for delivery, including pre-event site visits where required.
Contributing to post-event reporting, documentation, and lessons learned.

As a small, fast-moving organization, team members are regularly asked to step outside their defined scope. You may be called on to support work across functions — communications, partnerships, logistics, or other operational needs — as the program demands.

Qualifications

Essential

Five or more years of experience delivering complex programs, events, or projects in fast-moving environments — ideally in international, multi-stakeholder, or diplomatic settings.
Proven track record of taking high-level direction from senior leadership and translating it into actionable plans, without requiring detailed instruction.
Exceptional agility and comfort with ambiguity. AISC's leadership generates ideas at pace. You are someone who can absorb a half-formed concept, ask the right clarifying questions, and return with a workable plan — and who is energized rather than frustrated by shifting priorities.
Demonstrated ability to deliver events, convenings, or programs end-to-end, including budget ownership, vendor and contractor management, and on-site execution.
Strong project management discipline, including comfort with project management tools, structured planning, and clear documentation.
Excellent written and verbal communication, including the ability to communicate clearly across cultures, time zones, and seniority levels.
Willingness and ability to travel internationally for events, workshops, and partner engagement.
Based in UTC+0 to UTC+4 with the ability to maintain working overlap across the team's time zones.
Genuine interest in AI safety, AI governance, or international policy.

Strongly Preferred

Experience working in or adjacent to Track 1.5/2.0 diplomacy, multilateral institutions, or international policy convening.
Familiarity with the AI safety, AI governance, or frontier technology policy landscape.
Experience working with senior diplomatic, government, or executive stakeholders, including comfort with the discretion these relationships require.
Experience operating in a small, growing organization where roles are still being defined and processes are still being built.
Working knowledge of additional languages, particularly French, Mandarin, or Arabic.

What we value

AISC operates in a small, globally distributed team in a high-stakes domain. The following values shape how we work:

Thoughtful and Intentional Action. We strive for consistent, disciplined, and well-constructed actions to drive our mission.
Systems-Level Thinking. We seek to build systems that make good work repeatable and scalable. We value going beyond surface-level fixes to address systemic issues for more impactful improvements.
Growth Mindset, Low Ego. We create an environment for honest and open communication. Our team speaks up, takes risks, and asks for help. We support each other to improve through consistent reflection and feedback.
Reliability, Autonomy, and Action. We trust each other and encourage taking individual ownership while pairing that with collaborative project work.
Pace and Adaptability. We operate in a fast-moving, high-stakes environment with shifting timelines, international complexity, and leadership who travel constantly. You thrive under pressure, pivot without losing quality, and do not wait to be told what to do next.
Judgment and Discretion. We work with heads of state, ministers, and frontier lab executives in sensitive diplomatic settings. You exercise sound judgment with confidential information, stakeholder relationships, and organizational decisions.
Mutual Respect and Team-First Mindset. We work across cultures, time zones, and high-pressure situations — and we do it by looking out for each other. You are approachable, emotionally perceptive, and the kind of colleague who makes the people around you better.

First 90 Days

Within your first 30 days, you will be onboarded onto AISC's program portfolio, project management infrastructure, and partner network. You will begin shadowing in-flight programs and taking ownership of defined workstreams within them.

By day 60, you will be the lead owner of at least one upcoming workshop or workstreams, with a fully scoped project plan, contractor team in place, and a clear delivery roadmap. You will also be embedded in the UN General Assembly delivery workstream, owning specific components.

By day 90, you will have delivered or be on track to deliver at least one workshop or workstream, with documentation and post-event reporting completed. You will be a trusted point of execution for the Director of Program & Operations and the Co-Directors.

Compensation & Benefits

Compensation is set at $85,000–$110,000 annualized, geo-adjusted by location and benchmarked against comparable roles in the for-profit AI and technology sector per AISC's Global Compensation Policy. The contract amount will be prorated for the six-month contract period.

This role is structured as a full-time, six-month fixed-term contract with the intention of converting to a permanent role. Conversion is contingent on performance and continued program funding. The compensation band remains the same upon conversion.

AISC supports international travel related to program delivery, with clear travel and per diem policies.

Application Process

Initial Application

Submit your application via the link below. You will be asked to upload your CV and respond to a short set of questions about your experience, motivations, and approach.

Working Interview

Shortlisted candidates will be invited to complete a short, unpaid working interview (approximately one hour) designed to assess judgment, prioritization, and clarity of thinking in a realistic scenario.